When attending National Events outside of the State of Arizona, Club Cactus Juniors' teams stay together during the tournament similar to any collegiate or high school team.  Parent Chaperones are an important part of the club's travel procedures and organization while players are staying in hotel rooms together.  CCJ will assign a Chaperone to each team for every travel tournament.


The following information is a list of requirements and responsibilities for CCJ Chaperones.

Chaperone Requirements

There must be at least one female chaperone per team for any National Tournament requiring any overnight travel.

  • Chaperone must be female and over the age of 25 (If two there are chaperones, only one must be female)

  • Current USAV (or AAU) Adult Membership (Subject to background check and complete SafeSport certification)

  • Clean Driving Record (if driving rental van or car)

PLEASE NOTE:  If any team cannot provide a parent chaperone, CCJ reserves the right to invoice all player accounts for any travel expenses related to hiring a Staff Member to travel and fulfill Chaperone responsibilities.

Travel Expenses

CCJ will pay/reimburse for the following expenses related to being a team Chaperone.  These expenses are built into the each travel Team's Tuition Budget:

  • Hotel Room (One Chaperone Room per Team)

  • Spectator Admission to the tournament

  • Gas and/or Parking Fees related to competition venue

  • USAV Membership Fees (Credited off tuition if requested)

CCJ does not cover the following expenses:

  • Airfare

  • Parking Tickets and/or Moving Violations

  • Food outside of competition

  • Hotel Incidentals outside of Team's Hotel Contract (room service, wi-fi, etc)

  • Entertainment or other miscellaneous expenses

General Duties and Responsibilities
  • Communicate with CCJ Director of Operations or Travel Coordinator to ensure all travel arrangements for all players are made in advance and parents know when players are expected to report to team hotel.

  • Assist coaches with assigning players to rooms/cars (if requested by the Head Coach)

  • TBD:  Coordinate van/car rentals and sign as one of the drivers.

  • Assist with transporting team to and from lodging and playing locations.

  • Confer with coaches on lights out policy; ensure players adhere to guidelines.

  • Arrange for breakfast and make sure players are up in time for designated departure to the tournament site.

  • With the assistance of the coaching staff, coordinate team meals

  • Collect money from players ahead of time, purchase groceries, and prepare meals and snacks during tournament play.

  • Arrange for reasonably priced Team Meals after competition and/or entertainment.

  • Ensure restaurant bills are paid in full.  This means making sure athletes tip properly before leaving.

  • Meals to be paid for from money collected from families.

  • Wash uniforms as needed for longer tournaments.

  • Stay with team at all times both on and off the court; ensure team members stay in groups of three at a minimum.

  • Transport injured players to medical facilities as required.

  • Should any behavioral issues arise, address them with the Head Coach and/or Director as soon as possible.

  • Others duties as needed to ensure players have a successful experience both on and off the court.

  • CCJ has a "dry-weekend" policy for all staff members at National Events.  Alcohol Consumption is not permitted whenever there is a chance that the chaperone may need to drive a vehicle due to any planned event or emergency